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Home > Elements Custom Built Solutions > Workflow Manager on Salentica Elements > Elements Workflow Manager Salentica Default Templates
Elements Workflow Manager Salentica Default Templates
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Templates hold the settings and steps that are copied to create new Workflows. Templates provide you with consistency, ensuring the process remains the same between teams or even different locations. This is crucial for maintaining quality and standards for your business processes. We have created six Salentica default Workflow Templates for you to get started with in Workflow Manager. You can use the existing templates or use them as a springboard to create your own templates, unique to your business process. Administrators can access Elements Configuration to view and edit the Workflow Templates. Administrators must add Assignee Roles or Assignees to each Step of the Workflow Templates prior to use. See the default settings below that will copy from the Workflow Templates to the Workflows via the Workflow Launcher. 

 

Included in Workflow Manager are six preconfigured Workflow Templates:

  • Account Opening - Standard
  • Address Change
  • Client Onboarding - Standard
  • Deposit - Standard
  • Risk Tolerance Update
  • Withdrawal - Standard

 

To navigate to the Workflow Templates, you must have the correct permissions for your user. 

  1. Go to the Apps Menu > Elements Configuration
  2. Click Workflow Templates (if you do not see it on your Navigation Bar, go to More and choose Workflow Templates from there)
  3. Choose the All Workflow List View
  4. Click on a Workflow Template Name (i.e. Account Opening - Standard)
  5. View the Workflow Template Details
  6. Click on Steps to see the underlying steps for the Workflow

 


Account Opening - Standard

Default Details of Template:

Workflow Type = Account Opening
Workflow SubType = Brokerage
Frequency = One Time
Estimated Days Until Completion = 10

Contains Approval Step

 

Steps

Order

Step Name

Type

Due in X Business Days

1

Complete New Account Open Form

Task

1

2

Verify Account Funding

Task

1

3

Submit Forms for Internal Approval

Task

1

4

Approve New Account Open Forms

Approval

1

5

Submit Forms to Custodian

Task

1

6

Verify Account has been Opened and Update Internal Systems

Task

3

 


Address Change 

Default Details of Template:

Workflow Type = Contact Information Update
Workflow SubType = Household
Frequency = One Time
Estimated Days Until Completion = 3

Contains Checklist

 

 

Steps

Note: The Checklist is assigned to the Step.

Order

Step Name

Type

Due in X Business Days

Checklist

1

Address Change

Task

3

Address Change

 

Checklist Items

 


Client Onboarding - Standard

Default Details of Template:

Workflow Type = Client Onboarding
Workflow SubType = Retirement - ROTH IRA
Frequency = One Time
Estimated Days Until Completion = 10

Contains Checklist

 

Steps

Order

Step Name

Type

Due in X Business Days

Checklist

1

Create Internal Documents & Compliance 

 

Task

2

 

2

Create External Documents

Task

1

 

3

Submit Documents To Compliance & Custodians 

Task

5

 

4

Update Internal Systems

 

Task

1

Update Internal Systems (Client Onboarding)

Note: The Checklist is assigned to Step 4.

 

Checklist Items

 


Deposit - Standard

Default Details of Template:

Workflow Type = Deposit
Workflow SubType = Checking
Frequency = One Time
Estimated Days Until Completion = 5

 

Steps

Order

Step Name

Type

Due in X Business Days

1

Evaluate Client Portfolio

Task

1

2

Initiate Invest Cash Activity

Task

3

3

Confirm Completion of Client’s Deposit

Task

2


Risk Tolerance Update

Default Details of Template:

Workflow Type = Financial Plan Update
Workflow SubType = Institutional
Frequency = Every 24 Months
Estimated Days Until Completion = 15

 

Steps

Order

Step Name

Type

Due in X Business Days

1

Provide Client with Risk Tolerance Questionnaire

Task

1

2

Update Client’s Financial Plan

Task

2

3

Update Internal Systems to Reflect Change in Client Risk Tolerance

Task

2

4

Review Client’s Target Asset Allocation

Task

2

5

Rebalance Portfolio

Task

3

6

Communicate to Client that Changes have been Completed

Task

1


Withdrawal - Standard

Default Details of Template:

Workflow Type = Withdrawal
Workflow SubType = Household
Frequency = One Time
Estimated Days Until Completion = 5

 

Steps

Order

Step Name

Type

Due in X Business Days

1

Evaluate Client Portfolio

Task

1

2

Initiate Raise Cash Activity

Task

2

3

Initiate Withdrawal Request with Custodian

Task

3

4

Confirm Completion of the Client's Withdrawal Request 

Task

3

 

Salentica can be customized by your System Administrator, so your views & access may differ from this documentation. Please contact your System Administrator with specific questions.

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